Call for Hosting the International Astronautical Congress 2023

The call for submission of proposals is now open.

 

The IAF is calling for expressions of interest from member organizations to host the annual International Astronautical Congress in 2023.

The IAC is the one time of the year when all space actors come together. Global, multidisciplinary and covering all space sectors and topics, it offers everyone the latest space information, developments but above all contacts and potential partnerships. Each year, the IAC changes country, theme and local organiser, enabling all to learn more about, and be a part of the world space scene.

In recent years the event has attracted between 4500 and 6500 participants including 3500 full paying participants, retired participants and press representatives as well as more than 1500 students and young professionals. The congress itself is a five-day event with defined pre- and post-congress associated events.

 

The schedule for the selection of the site of the 73rd IAC is as follows:

  • Announcement of Call for Proposals
15 November 2019
  • Deadline for notices of intent to submit proposals
21 February 2020
  • Deadline for submission of proposals
24 April 2020
  • Selection of finalist candidates (if applicable)
June 2020
  • Site Inspections
July – August 2020
  • Deadline for submission of updated proposals
10 September 2020
  • Finalist presentations: during the 71st IAC in Dubai, U.A.E.
12 – 16 October 2020
  • Selection of the Host by the IAF General Assembly
16 October 2020

Note: The IAF may – at its discretion – modify the above schedule and notify the concerned organizations of the schedule changes.

 

*Bidders should have expressed their intention to bid by 21 February 2020. Please note that the intention to bid is not a requirement to submit a proposal and the final date for submission of proposals is 24 April 2020.

 

In preparing a bid, potential host organizations will find on the right column the documents to be a useful resource:

  • IAC 2023 Hosting Requirements
  • IAC 2023 Room Allocation Chart

All required documents should be sent to:

Dr. Christian Feichtinger
International Astronautical Federation
100 Avenue de Suffren
75015 Paris – France

or by Email: christian.feichtinger [@] iafastro.org

It is expected that after the official endorsement of the hosting proposal by the IAF General Assembly, there will be signing of a contract between the IAF and the Host Organisation which clearly outlines the roles and responsibilities of each party.

We look forward to receiving your proposals.

Qualifications

The proposing organization must demonstrate to the satisfaction of the IAF that it is:

  1. An IAF member organization or a group of IAF member organizations. The member or members
    submitting a proposal must be member(s) in good standing.
  2. Legally capable of signing a contract with the IAF for the execution of an IAC.
  3. Organizationally and financially able to undertake and successfully implement an IAC.
  4. Capable of fulfilling all of the requirements placed on the host organization as described in the Call.

Note: the IAF member organization proposing to host an IAC must demonstrate that it meets the above requirements through the creation of a consortium or other entity with sufficient organization skills, financial backing, human resources and legal structure to meet this requirement.

In this case, the proposed organization must include in its proposal:

  1. A description of the proposed organizational arrangement. The consortium or organization shall also provide documentation to validate its legal existence as well as its address, telephone and email address for follow up communications.
  2. Written commitments from the consortium members specifying the organizational and/or financial support they propose to provide.
  3. Additional, publicly verifiable information describing the capabilities as well as the financial and organizational resources of the consortium members.

The IAF may request additional information to ensure that it has sufficient understanding of the consortium arrangement as well as the legal and financial commitments of the consortium members to the collective effort.